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The A-Z Benefits of Enterprise File Synchronization & Sharing Solution

Often, employees rely on consumer-grade tools to migrate sensitive information related to the company. Even after knowing that sharing files between colleagues and out to external parties is a part of modern business. It is understood that a lot of organizations need a safe, secure, and reliable way to transfer sensitive corporate files. That is exactly what EFSS aims to address.

In this article, we are going to discuss what EFSS is, EFSS benefits, and the solution to EFSS. This article is aimed on making people understand how EFSS helps in having a secure and reliable environment for their files stored in cloud or on-premises. Also, the parameters to keep under consideration while choosing an EFSS solution. Let’s move further and learn what EFSS is.

What is EFSS Meant?

Enterprise File Synchronization and Sharing (EFSS) is a service that allows the users to save their files in cloud or on-premises storage. After storing their files there, they can access their files on any desktop and mobile computing devices. Even though its is a pretty good service, many of its products are now approaching maturation. In such cases, there is a need for solutions that is now becoming an issue for organizations to consider.

Companies can manage document sharing among its users with the help of EFSS. In old times, a central content management store model used to handle this. It was a complex system that the service will have to log into to manage changes and versions. On the other hand, shifting to EFSS has allowed a more distributed model where different groups and employees can edit and distribute files and content as required. It includes to edge devices such as tablets, phones, etc. Users can not only view those files but also edit them in real time.

Let’s take a look at the benefits of EFSS.

Benefits of EFSS

1. Efficiency and Control – Due to the file size restrictions in email, sending files as email attachments can be very challenging. EFSS provides the feature which offers the ability to share a document and continue making updates to the same. The employees do not have any excuse to not share files securely. There are no file restrictions, no more bypassing IT data sharing workflows, and exposing corporate information to everyone in the process.

2. Better Protection – File sharing services in cloud are limited to protect your sensitive business documents. As they are high-profile service providers, they are under attack threats by hackers. On the other hand, File Sharing solution has brought to you the service to store sensitive documents on your desired server which provides you local security and management of these documents.

3. Automatic Logging and Reporting – Another benefit of EFSS is detailed audit logs and exportable reports. Any action that a user has taken will be recorded in the log such as – editing, uploading, sharing, deleting, or commenting on. These logs can simply be exported when the report is needed.
   
4. Access from Anywhere –The need for using memory sticks to transport data as well as the risk of using them has been eliminated by EFSS. User can access their files securely from anywhere and anytime with a secure internet connection and browser.

5. Easy Sharing – You can find network drives in nearly every office for sharing files with a department. For sharing files between remote locations or while working offsite, this method is not so convenient.

What to Look for in EFSS Solutions?

Here are some things that you would want to consider before choosing EFSS Solutions.

1. Security – This is the most important thing to consider. Make sure you read the contract carefully and verify the shared content after choosing a cloud-based service. Also, ensure that you have Administrator rights to manage the shared content.
2. Flexibility – You can align EFSS by configuring it with your security approach and established policies of your firm, and to do so you need to have the ability.
3. Mobility – Since employees on devices need to be able to share and edit without any problems, companies having mobile workforce need to start evaluating EFSS sooner. If the organization doesn’t address this then the employees will do it. The product chosen needs to be capable of handling mobile devices easily and effectively.
4. Data Protection – You need to be sure that your data is protected in case new content or edits are being generated.
5. Features – Look for the features that distinguish the various products. You’ll find a lot of different features that include different user interfaces, device-specific access, file sync frequency, editing features, etc.

After considering all the points, it is suggested to implement NetForChoice Secure File Sharing Service to streamlines the data protection end-to-end from external or internal threats, from intentional or accidental data leakage between Systems, Employees, Customers, and Business Partners.

Final Note!!

Enterprise File Synchronization and Sharing (EFSS) is a great measure for storing files on cloud or on-premises and be able to use the same on your mobile or desktop devices.

It makes it easier for users to transfer sensitive information safely and securely. All the benefits of EFSS give users a clear picture of how useful EFSS is. Since it has been going towards maturation, users should look for a solution for EFSS. What parameters to take under consideration is an important part while choosing it.